1. Turn off "Instant Notifications". Louis Kennedy, productivity expert at Three Steps to Success in Toronto, Canada, advises people to minimize distractions at work by turning off email and social networking notifications several times a day.
2. Shorten one-time working time. Lewis Kennedy said that working continuously for long periods of time can lead to reduced efficiency. If you don't allow yourself some "me time" at work, you may not be able to do your best work. So, leave a little non-work-related planning in your schedule, and you'll find that you're less procrastinating at work.
3. Break long-term tasks into pieces, especially those that are very energy-intensive. A heavy task may feel like there's no end to it, break it up into small, phased tasks and you'll get through it a lot easier.
4. Consolidate various meetings and meetings, whether they are arranged before or after the work, in short, to be done at one time. Otherwise, if the time of the afternoon is interrupted by trivia again and again, and each time you put in work is too short, you will not be able to enter the state.
5. Keep calm. You'll spend more time scrambling to get things done on your schedule. There’s an old adage that “haste won’t get you there.” If you’re relaxed and organized, your blood pressure and your boss will thank you.
6. Make every minute count. If you're waiting for a flight or someone, use this time to check emails or status reports.
7. Use the day in stages. Divide your day into segments and focus on one thing each time, like research, answering emails, etc. Toronto-based productivity consultant Claire Cooma advises people to set a 60- to 90-minute work session, with about 30 minutes of each work session to focus on.
8. To focus, set boundaries. If you're in an office, put on a headset, or close the door to let colleagues know you don't want to chat.
9. Make your next day's schedule the night before and you'll save time the next morning. Before going to bed at night, write down three or four things you want to accomplish the next day, and review the completion the next night.
10. After sprinting through a task, treat yourself with a short break. Your brain is like a muscle in your body that needs a moment to stretch and relax, and you have to accept that you can't run a marathon every day.
11. Use a marker to mark the time you spend on everything, such as time at work, time at the gym, time with family and friends. This way, you can see at a glance how much time you spend on everything, so you can organize your time more rationally and more efficiently.
12. Install a time management software on your computer, count how much time you spend on the Internet, and compare the Internet time of the day with the previous day, which can remind you to reduce unnecessary Internet time as much as possible.
13. Learn to say no. We are all used to saying yes, but from a time management perspective you should realize that every part of our lives is precious. If you come across an opportunity and it doesn't deserve the time you need to spend on it, pass it on.
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